Accounts Payable Manager

The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job successfully. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Provide outstanding customer service to guests and all other employees by exceeding our mission statement.
• Process all vendor invoices in the accounting system.
• Match all documents including invoices, purchase order, and packing receipts.
• Review and verify all invoices and check requests for appropriate authorization of payment.
• Code, and or verify coding on invoices and check requests ensuring proper placement of expenses in the General Ledger.
• Check for and prepare invoice deduction notices, as necessary.
• Prepare all accounts payable checks on a timely basis.
• Ensure vendors maintain current licensing status with the Gaming Commission.
• Answer, and respond, to all vendor inquiries timely, maintaining strong vendor relationships.
• Analyze all vendor account statements and negotiate extended terms with vendors when necessary.
• Prepare and print all accounts payable reports and maintain accounts payable files in accordance to departmental standard.
• Review vendor aging and cash requirements reports, on a regular basis, to ensure proper aging of invoices and timeliness of payments.
• Maintain accounts payable vendor master files, keeping them accurate, and up-to-date, to include, current W-9 forms for all vendors and accurate tax information in the system.
• Prepare annual 1099 filing, ensuring accuracy of forms and electronic file submitted in accordance with current IRS requirements.
• Prepare analysis of general ledger accounts as required.
• Assist in monthly closing of the company books.
• Assign duties and review work for completeness, accuracy, and conformance to policies and procedures.
• Study and standardize procedures to improve efficiency of subordinates.
• Maintain harmony among workers and resolves grievances.
• Ensure compliance with all Minimum Internal Control Standards (MICS) as well as all Tribal Internal Control Standards (TICS).
• Present a positive image of the Tribal organization to its guests and vendors and to assist them as required.
• Must follow all safety policies and procedures and attend all scheduled safety meetings and training as a condition of employment.
• Able to make difficult decision in a fair and honest manner.
• Strong verbal and written communication skills.
• Perform any other duties that may be assigned from time to time